Terms and Privacy

TERMS OF USE

The Terms and Conditions of Use set forth herein apply to all websites and web pages owned, operated, licensed, or controlled by VRTO Virtual and Augmented Reality Conference (VRTO) and/or Constant Change Media Group (CCMG).

By using this website or any other website owned, operated, licensed, or controlled by VRTO (VRTO 2022 website), you signify your assent to these terms and conditions of use. If you do not agree to these terms of use, please do not use the site. We reserve the right, at our discretion, to change, modify, add, or remove portions of these terms at any time. Please check these terms periodically for changes. Your continued use of this site or any other VRTO website following the posting of changes to these terms will constitute acceptance of such changes.

COPYRIGHT/RESTRICTIONS ON USE OF MATERIALS

Unless otherwise noted, all materials, including images, illustrations, designs, icons, photographs, video clips, and written and other materials that are part of this website or any other VRTO website are the property of VRTO. No material from this website or any other VRTO website may be copied, reproduced, republished, uploaded, posted, transmitted, or distributed in any way, provided, however, you may download, where specifically permitted, one copy of the materials on any single computer for your personal, non-commercial use only, provided you keep intact all ownership and proprietary notices.

Modification of the materials or use of the materials for any other purpose is a violation of VRTO’s ownership and proprietary rights in such materials. For purposes of these terms, the use of any such material on any other website or networked computer environment is prohibited. All trademarks, service marks, and trade names are proprietary to VRTO.

PUBLIC COMMUNICATION

It is our policy to respect the privacy of all guests. Therefore, subject to the terms of the VRTO’s Privacy Policy, in general, we will not monitor, edit, or disclose the contents of a guest’s email unless required in the course of normal maintenance of this website or any other VRTO website and its systems or unless required to do so by law or in the good-faith belief that such action is necessary to: (1) comply with the law or comply with legal process served on VRTO; (2) protect and defend the legitimate business interests, rights or property of VRTO, its users, customers, or affiliates; or (3) act in an emergency to protect the personal safety of our guests or the public. Guests shall remain solely responsible for the content of their messages.

By submitting any materials to us, you automatically grant (or warrant that the owner of such rights has expressly granted) us a perpetual, royalty-free, irrevocable, non-exclusive right and license to use, reproduce, modify, adapt, publish, translate, create derivative works from and distribute such materials or incorporate such materials into any form, medium, or technology now known or later developed throughout the universe. In addition, you warrant that all so-called “moral rights” in those materials have been waived.

LEGAL ADVICE

Nothing contained in this Site is intended as, nor shall be construed as legal advice, guidance, or interpretation. No lawyer-client relationship is established between VRTO and you by your use of this site. The information provided on this site is for general educational purposes only and specific questions about any law, statute, or regulation should be directed to an attorney with expertise in the area.

JURISDICTIONAL ISSUES

The VRTO websites are controlled and operated by VRTO and CCMG, from its offices within the Province of Ontario. VRTO makes no representation that materials in any VRTO website are appropriate or available for use in other locations. Those who choose to access any VRTO website from other locations do so on their own initiative and are responsible for establishing the useability or correctness of any information or materials under any or all jurisdictions and the compliance of that information or material with local laws, if and to the extent local laws are applicable.

DISCLAIMER. THE MATERIALS IN THE VRTO 2022 WEBSITES ARE PROVIDED “AS IS” AND WITHOUT WARRANTIES OF ANY KIND EITHER EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMISSIBLE PURSUANT TO APPLICABLE LAW, VRTO DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. VRTO DOES NOT WARRANT THAT USE OF THE WEBSITE OR MATERIALS WILL BE UNINTERRUPTED OR ERROR-FREE, THAT DEFECTS WILL BE CORRECTED, OR THAT THIS SITE OR ANY OTHER VRTO WEBSITE OR THE SERVER(S) THAT MAKES THE VRTO WEBSITES AVAILABLE ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS. VRTO DOES NOT WARRANT OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE MATERIALS IN THIS WEBSITE OR ANY OTHER VRTO WEBSITE IN TERMS OF THEIR CORRECTNESS, ACCURACY, RELIABILITY, OR OTHERWISE.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, IN NO EVENT AND UNDER NO LEGAL THEORY (CONTRACT, WARRANTY, TORT OR OTHERWISE) WILL VRTO OR ITS LICENSORS OR SUPPLIERS BE LIABLE FOR ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE, EXEMPLARY, CONSEQUENTIAL OR OTHER DAMAGES INCURRED BY YOU AND IN ANY WAY ARISING OUT OF OR RELATED IN ANY WAY TO THESE TERMS AND CONDITIONS (INCLUDING, WITHOUT LIMITATION, YOUR USE OF, OR INABILITY TO USE, THE SITE OR ANY DAMAGES YOU MAY INCUR IN CONNECTION WITH ANY DECISION MADE, ACTION, OR INACTION, TAKEN BY YOU OR ANY OTHER PARTY, IN RELIANCE UPON THE INFORMATION OR FOR THE RELIABILITY, ACCURACY, COMPLETENESS OR TIMELINESS THEREOF, OR FOR ANY DELAYS OR ERRORS IN THE TRANSMISSION OR DELIVERY OF ANY PART OF THE INFORMATION OR SERVICES), EVEN IF ADVISED OF SUCH DAMAGES. IN ADDITION TO AND WITHOUT LIMITING THE FOREGOING, VRTO SHALL NOT BE LIABLE FOR ANY HARM CAUSED BY THE TRANSMISSION, THROUGH THE SITE OF A COMPUTER VIRUS, OR OTHER COMPUTER CODE OR PROGRAMMING DEVICE THAT MIGHT BE USED TO ACCESS, MODIFY, DELETE, DAMAGE, CORRUPT, DEACTIVATE, DISABLE, DISRUPT, OR OTHERWISE IMPEDE IN ANY MANNER THE OPERATION OF THE SITE OR ANY OF YOUR SOFTWARE, HARDWARE, DATA OR PROPERTY.

Any reference made by this website or any other VRTO website(s) to any specific commercial product, process, or service (or provider of such product, process or service) by trade name, trademark, hyperlink, or otherwise, does not constitute or imply an endorsement, recommendation, or favoring by VRTO. Any opinions, advice, statements, services, offers or other information expressed or made available by third parties, including information providers, users or others, are those of the respective author(s) or distributor(s) and do not necessarily state or reflect those of VRTO.

INDEMIFICATION

You agree to defend, indemnify and hold harmless VRTO and its affiliates, officers, directors, employees and contractors from any demands, claims, damages, liabilities, expenses or harms, including attorneys fees, arising in connection with your use of this website, online conduct, breach of these Terms of Use, or dealings or transactions with other persons resulting from use of this website.

LINKS TO OTHER WEBSITES AND SERVICES

To the extent that this website and any other VRTO website(s) contain links to outside services and resources, VRTO does not control the availability and content of those outside services and resources. Any concerns regarding any such service or resource, or any link thereto, should be directed to the particular service or resource.

OTHER

These terms shall be governed by and construed in accordance with the laws of the Province of Ontario. You agree that any action at law or in equity arising out of or relating to these terms shall be filed only in the provincial or federal courts located in the Province of Ontario, and you hereby consent and submit to the personal jurisdiction of such courts for the purposes of litigating any such action. If any provision of these terms shall be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from these terms and shall not affect the validity and enforceability of any remaining provisions. This is the entire agreement between us relating to the subject matter herein, and shall not be modified except as provided herein. These terms and conditions constitute the entire agreement between you and VRTO with respect to your use of the site. You acknowledge that, in providing you access to and use of the site, VRTO has relied on your agreement to be legally bound by these terms and conditions.

PRIVACY POLICY

1. INTRODUCTION

VRTO Virtual and Augmented Reality Conference (VRTO) wants you to be familiar with how we collect, use and disclose information from and about you because we respect your privacy concerns, and we want to maintain your trust.

This Privacy Notice applies to information we collect from all sources, including in connection with our websites, mobile sites, applications (“apps”), widgets, conferences, events, and electronic newsletters or communications (collectively the “VRTO Services”) that link to this Privacy Notice.

This Notice describes the types of Personal Information we collect, how we use it, and with whom we share it. It also describes generally VRTO’s practices for handling Other Information (e.g., interests, demographics and services usage) collected through VRTO Services or from a third party to the extent such information is associated with a particular device, user or user account. We also describe the measures we take to protect the information, your options for choice and access, and how you can contact us about privacy practices.

As described more fully below, we share information with our exhibitors and sponsors (“VRTO Commercial Partners”), for the purposes described in this Privacy Notice. By using the VRTO Services, you acknowledge you have read and accepted this Privacy Notice.

Your decision to use the VRTO Services and provide your Personal Information is voluntary. We indicate our online, mobile, and other registration forms what types of Personal Information is requested. You may choose not to submit requested information online or may choose to restrict the use of cookies Cookie Policy, but that may limit your use of VRTO Services. VRTO Services is a network of general audience sites and is not targeted to and does not knowingly collect Personal Information from minors under 16 years of age. We request that these individuals do not provide Personal Information through the VRTO Services.

2. WHAT WE COLLECT

2.1 PERSONAL INFORMATION YOU SUBMIT TO US

2.1.1 When You Visit Our Site

IP address
Date and time of the request
Time zone difference compared to Greenwich Mean Time (GMT)
Content accessed (specific page accessed)
Access status / http status code
Information volume transferred from time to time
The website from which the request is made
Browser
Operating system and its surface
Language and version of the browser software

2.1.2 When You Purchase Tickets from Eventbrite

Name
Company
Email address

2.2 PERSONAL INFORMATION WE RECEIVE FROM THIRD PARTIES

The Personal Information we receive from third parties may include your name, contact information, information about your transactions, purchase history, relationships with various product and service providers, and your use of specific applications. For example, if you access a VRTO Service through a social media service or connect a VRTO Service to a social media service, the information we collect may also include your user ID and/or username associated with that social media service, any information or content the social media service will share with us, such as your profile picture, or email address. The information we obtain depends on your privacy settings on the applicable social media service. When you access the VRTO Services through social media services or connect a VRTO Service to social media services, you are authorizing VRTO to collect, store, and use such information and content according to this Privacy Notice.

2.3 OTHER INFORMATION

We collect Other Information when you submit it to us.

The VRTO Services may also be linked to sites or apps operated by third parties and may carry advertisements or offer content, special offers, functionality, games or applications developed and maintained by third parties, using iframes, tools, or plug-ins (“Linked Services”). These third-party Linked Services may use automated means to collect information about you and your use of these features. VRTO is not responsible for the privacy practices of such third parties. Once you leave the VRTO Services or click an advertisement, or sign up for a special offer, you should check the applicable third-party privacy notice.

3. HOW WE USE YOUR PERSONAL INFORMATION AND OTHER INFORMATION

We may use the Personal Information we collect from and about you for the purposes set forth below. We may use and disclose Other Information for any purpose, except if it is considered Personal Information under applicable law. If we combine Other Information with your Personal Information, we treat the combined information as Personal Information.

To improve the quality of our products and services and to personalize your experience by presenting content, products and offers tailored to you, we may also combine the Personal and Other Information we collect with information from other sources, such as publicly available information from social media services, commercially available sources, and information from our business partners.

3.1 For billing purposes

Necessary for contract performance.

3.2 To Inform You

To provide you with information about a VRTO service you have registered for.

Contract performance, legitimate interest.

3.3 To Contact You

To provide you with information about other VRTO events, offerings such as meetings, conferences, information sources, seminars, offers, products, or services, which we believe may be of interest to you or your organization.
Legitimate Interest: i.e., business development and business growth.

3.4 To improve our website, products/services, marketing, customer relationships and experiences

We use the information we collect from and about you to provide our products, services and features to you, including to process and fulfill your subscription, to create and manage your accounts, to send you information about your relationship or transactions with us, to measure and improve services and features, to allow you to engage with us, to use collaboration tools to share content and collaborate with other users, to provide you with customer support, including online chat or chatbot, and to respond to inquiries. If you choose to use the collaboration tools, some of your Personal Information may be included in a directory that can be viewed and used by other users of these collaboration tools.

Necessary for our legitimate interests, i.e., defining types of customers for our products and services, keeping our website updated and relevant, developing our business, and improving our marketing strategy.

3.5 To administer and protect our business and this website, including troubleshooting, information analysis, testing, system maintenance, support, reporting and hosting of Information.

Necessary for our legitimate interests, i.e., for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganization or group restructuring exercise; and Necessary to comply with a legal obligation.

3.6 To invite you to participate in surveys and seek your views about VRTO’s products and/or services or those that third parties provide.

Necessary for our legitimate interests, i.e., to study how customers use our products/services, develop them, grow our business, and improve our marketing strategy.

3.7 To invite individuals to be speakers at or participant of our events other meetings or events held by third parties or by us.

Necessary for our legitimate interests to create new events and develop business.

3.8 To create business opportunities between and among you, our members, business and commercial partners.

Necessary for our legitimate interests to increase our positive influence in the sector.

3.9 To Allow Social Sharing Functionality

If you log in with or connect a social media service account with a VRTO Service, we may use Personal Information and Other Information to facilitate sharing information between the VRTO Services and your social media service.

Consent

4. HOW WE SHARE YOUR PERSONAL INFORMATION AND OTHER INFORMATION

We share your Personal Information with third parties when sharing is permitted by you or authorized by this Privacy Notice, including:

4.1 To Allow Third-Party Service Providers to Assist Us In Providing and Managing Our Services

We may make your Personal Information available to third-party service providers, such as contractors, agents or VRTO Commercial Partners, who help us manage or provide our products and services by, for example, but not limited to: developing or supporting products and features; sending email messages on our behalf; processing payments; fulfilling orders; delivering subscriptions; auditing; processing information or statistics; and serving, customizing or delivering marketing. These third-party service providers are required to protect Personal Information entrusted to them and not use it for any other purpose than the specific service they are providing on our behalf.

4.2 To Protect the Rights of VRTO and Others

There may be instances when VRTO may disclose your Personal Information, including situations where we have a good faith belief that such disclosure is necessary to: protect, enforce, or defend the legal rights, privacy, safety, or property of VRTO, our VRTO Commercial Partners, or their employees, agents and contractors; protect the safety, privacy, and security of users of our products and services or members of the public; protect against fraud and other unlawful activity or for risk management purposes; comply with and enforce the law or legal process, including laws outside your country of residence, contractual obligations, and our policies; or respond to requests from public and government authorities, including public and government authorities outside your country of residence, to the extent permitted by applicable law.

4.3 To Complete a Merger, Sale of Assets, or Bankruptcy

If VRTO sells all or part of its business or assets, or is otherwise involved in a merger, reorganization, dissolution, liquidation, or transfer of all or part of its business, as part of that transaction VRTO may transfer your information to the party or parties and their advisors involved in the transaction.

4.4 Information Made Public through Use of VRTO Platform and User Privacy Settings

Certain features on the VRTO Services allow you to interact with us and others. These may include the collaboration tools, community forums, chats, rating, tagging, and commenting on events, shows and webinars. When you use these features, you should be aware that any information you choose to submit, including your name, username, location, email address, profile information, picture or image, likes, status, and comments, including any political or religious or other beliefs you express, may be publicly available to anyone, including other users, search engines, advertisers, third-party application developers, and anyone else with access to the VRTO Services. We are not responsible for any information you choose to submit and make public through these interactive features.

4.5 Using promo and discount codes

If you are registering to our events using a (partner or commercial partner) promo code (provided by a partner or commercial partner) (provided by one of our partner or commercial partner), we will share your information with the provider (partner or commercial partner) of your promo code.

5. HOW WE PROTECT AND RETAIN PERSONAL INFORMATION

VRTO uses a combination of administrative, technical, personnel and physical measures to safeguard Personal Information in its possession against accidental, unlawful or unauthorized loss, use, access, disclosure or modification. We make reasonable efforts to ensure a level of security appropriate to the processing risk, taking into account the costs of implementation and nature of the processing of Personal Information. However, no one can guarantee the complete safety of your information. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel the security of any account you might have with us has been compromised), please immediately notify us of the problem by contacting VRTO.

1. YOUR RIGHTS AND CHOICES

6.1 To Opt-Out of Direct Marketing

You may opt-out of receiving electronic communications from us by emailing info @ virtualreality dot to

6.2 To Opt-Out of Direct Marketing from VRTO Commercial Partners

You may opt-out from our sharing of your contact information with our sponsors by directly contacting them through their websites.

6.3 To Opt-Out of Online Interest-Based or Text Advertising

You may also opt-out of online interest-based advertising by taking the steps detailed in our Cookie Policy.

6.4 Right to Access

You can access, review, correct, update, delete or modify your registration or subscription profile information and modify your marketing preferences by contacting ticketing at conference dot virtualreality dot to

6.5 Right to Correct and Update

You have the right to request that we update any inaccurate Personal Information. To update your Personal Information, you may contact us at the email address set forth above.

6.6 Withdrawal of Consent

Where we process Personal Information based on consent, you have a right to withdraw consent at any time.

6.7 Right to Erasure

In certain circumstances, you may have a broader right to the erasure of Personal Information that we hold about you – for example, if it is no longer necessary about the purposes for which it was initially collected. However, please note that we may need to retain certain information for record-keeping purposes, complete transactions, or comply with our legal obligations.

6.8 Right to Restrict Processing

You may have the right to request that we restrict processing of your Personal Information in certain circumstances (for example, where you believe that the Personal Information, we hold about you is inaccurate or unlawfully held or your Personal Information is no longer needed for the processing, but you require the information for exercise or defense of a legal claim).

6.9 Data Portability

In certain circumstances, you may have the right to be provided with your Personal Information in a structured, machine-readable, and commonly used format and to request that we transfer the Personal Information to another data controller without hindrance.

6.10 Complaints

We hope you won’t ever need to, but you can complain about our Personal Information use. We will investigate and respond to you. You also have the right to file a complaint with the supervisory authority responsible for data protection in the EU member state or the provincial attorney general in the country or Canadian province of residence, your place of work, or the place of the alleged infringement.

Please remember that we may still use any aggregated and de-identified Personal Information that does not identify you and may also retain your Personal Information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

6.11 Canadian Privacy Rights

Subject to certain limitations, the Personal Information Protection and Electronic Documents Act (PIPEDA) permits Canadian residents to request certain information regarding our disclosure of Personal Data to third parties for their direct marketing purposes. To make such a request, Canadian residents can write to us at info at virtualreality dot to, Re: Canadian Resident Privacy Rights and include your name and the address to which you would like us to respond.

6.11.1 Right to Nondiscrimination

We will not deny, charge different prices for, or provide a different level of quality of goods or services if you choose to exercise PIPEDA Privacy Rights.

6.11.2 Do Not Sell/Right to Opt-Out of Sale of Personal Data or Other Information

You have the right to opt-out of the sale of your Personal Data and Other Information. Sale under Canadian law may include sharing of Personal Data with a third party for monetary or other consideration, such as allowing third parties to receive specific information including IP address and/or browsing behavior to deliver interest-based (also called targeted) advertising or the sharing of a print mailing address with unaffiliated third-party companies whose products and services may be of interest to you. VRTO does not sell any Personal Information at present and never has.

7. DO NOT TRACK DISCLOSURE

Currently, we do not respond to or take any action concerning a DNT configuration set in your internet browser, and therefore, do not disable tracking.

8. CHANGES TO OUR PRIVACY POLICY

All changes to this Privacy Policy are effective when they are posted on this page. When we materially change the policy, we will let you know via email and/or a prominent notice on our Websites before the change becoming effective and update the effective date at the top of this page.

9. CONTACT US FOR ANY REASON

If you have any questions about this Privacy Policy, please contact us at:

info at virtualreality dot to

Last Updated: July 13, 2022